Call for Student Oral Presentation and Poster Abstracts
Tribal
College Forum VIII
Northwest Indian College
Bellingham,
Washington
August 18 - 29, 2009
Call Open: May 16, 2009 – July 20, 2009
We invite Tribal College
and University student submission of abstracts for contributed oral and poster
presentations at Tribal College Forum VIII. The meeting will be held August 18
– 20, 2009, at Northwest Indian College(NWIC) in Bellingham, Washington.
Abstracts that address the Forum theme, “Sacred Lands, Sacred
Trust: Geospatial and Spiritual Perspectives”, are especially encouraged.
Please adhere to the following guidelines in preparing and submitting
your abstract.
Please note that student
submissions will be reviewed for relevancy to the conference theme and a
limited number will be accepted for travel awards to attend and present at the
Forum.
·
To encourage broad
participation, each TCU student is allowed to present only one oral or poster
presentation.
B. Guidelines for All
Oral Presentations
·
Student speakers for
oral presentations are allowed 15 minutes for presentations.
·
A 5 minute period
between talks allows for questions, discussion, and introduction of the next
speaker. This 5 minute period belongs to the audience, not to the speaker, and
is managed by the session presider. Time limits will
be strictly enforced by session presiders.
Important Information
Concerning All Oral Presentations:
·
Microsoft PowerPoint
is the only acceptable audiovisual
format for electronic presentation for oral papers. Overhead or slide
projectors will be available ONLY upon special request by July 20, 2009 to Mike
Collins.
·
Each meeting room will be
equipped with a dedicated LCD projector and PC laptop configured with DVD/CDRW
combo roms, 3 USB ports and will be running Windows
XP Pro with MS Office XP Suite. It is your responsibility to make sure that
your presentation will run under this system. Newer versions of PowerPoint
files may not work – save your files in a format compatible with MS Office 2000
for Windows 2000!
·
Corel presentations are
NOT supported. Embedded animation or graphics are NOT supported. MAC format is
NOT supported.
·
Please do NOT bring your
own laptop for your presentation. If you created your presentation on a MAC and
confirmed that your presentation does NOT work in one of the speaker-ready
rooms available at the Annual Meeting, you may connect your MAC to the LCD
projector IF you bring your own VGA dongle. ESA will not provide these
adapters.
·
All student presenters
will be expected to contact their session presider or
projectionist at least 20 minutes in advance of the start of their session to
pre-load their presentations onto the dedicated laptop.
·
Acceptable media: CDs,
Flash drives. You will need to ensure that these are compatible with our
laptops – which will have CD readers and USB 2 ports.
C. Guidelines for all
Poster Presentations
·
Posters are encouraged
as they allow extended informal discussions and active participation by authors
and coauthors. Posters are displayed for a full day, and interested persons can
view the poster even when the author is not in attendance.
·
Lunchtime and afternoon
poster sessions Wednesday – Thursday, August 19th and 20th, provide an opportunity for discussion in a
relaxed setting. Presenting authors are required to be present for their
respective scheduled 1 hour period when their poster is being displayed.
·
Poster
boards are approximately 2.4 m wide x 1.2 m tall (8 ft wide x 4 feet tall) and there will be 1 poster per poster
board. A poster does not have to take up the maximum amount of space
provided. Since these dimensions are not precise, presenters should
design posters to be at least 5 cm (2 inches) smaller on each margin.
Pushpins will be supplied, and are the only method for attaching the poster to
the board.
·
Student poster
presenters may not use audio-visual equipment but are welcome to bring along
handouts associated with their presentation.
D. Evaluation and
Acceptance of Abstracts
·
Accuracy of the abstract
is the responsibility of the author(s). Abstracts will be rejected if they do
not comply precisely with the guidelines on content and format listed here and
on the submission website.
·
Abstracts must be based
primarily on NEW, unpublished material. Reviews of past work are generally not
permissible.
·
Abstracts may be
submitted before all analyses and conclusions are in their final form, but
authors MUST report at least preliminary results. Abstracts based primarily on
future work will be REJECTED. Vague statements such as “results will be
discussed” will result in abstract rejection.
·
Abstracts must use
standard English, and follow English syntax, grammar, and punctuation rules.
Poorly written abstracts will be REJECTED.
Use the Word Abstract
submission form provided, and attach it to an e-mail addressed to collins.emichael@gmail.com.
Submitting Abstract and
Author Information:
Follow the instructions
provide here and on the Abstract submission form to submit your abstract.
Follow these general guidelines when entering your abstract:
·
Abstracts may be no longer
than 400 words in total and must include information on both a) Background/Questions/Methods,
using up to 200 words and b)Results/Conclusions, using up to 200 words. We encourage each
contributor to identify the objective of the study in the first of these, and
be explicit about the results of the study in the second of these. Abstracts
without explicitly stated results will not be accepted.
·
Exception: If you are
presenting a non-traditional research paper, it is still expected that your talk
would address some question. It is understandable that these abstracts would
lack specific data in the “Results/Conclusions” section; however, every talk
should have a “take-home message”.
·
When entering your
title, capitalize the first word, proper nouns, and the first word following a
colon. The title is limited to 255 characters (about 15 words). Do not type the
title in all capital letters. Place a comma before the word "and" in
a series. Do not end your title with punctuation.
Example: Fecal glucorticoids: A
non-invasive method for measuring stress in river otters, brown bears, and red
deer
·
For each author, enter
the full first name, the first letter of the middle name, and the full last
name. Do not add punctuation after any of the names.
·
Only the first line of
text in an author’s affiliation will appear in the official conference program;
this should be the name of your institution. Do NOT enter department name
on the first line of an author’s affiliation. Do not end a line with any
type of punctuation.
·
Symbols, special
characters, and fonts are available from a pull-down menu of codes on the
abstract submission form. Enter them by selecting from this menu.
·
Notification of Receipt:
If you encounter problems during abstract submission, contact collins.emichael@gmail.com.
·
Note: Due to the limited
amount of time and space available for oral sessions, and the anticipated
number of submissions, you may be asked to give a poster presentation instead
of an oral presentation.
·
Before submitting an
abstract, authors should be confident that they will attend the meeting and
make the presentation.
·
If cancellation is
unavoidable, the author should notify Mike Collins as soon as
possible.
·
The
deadline for cancellation without penalty is July 31, 2009.
H. Penalties for
Cancellations/No-Shows
Late cancellations and failures
to give scheduled presentations are disruptive and leave costly gaps in the
program that are distracting to all attendees. Therefore, TCF Planning
Committee has adopted the following cancellation policy:
·
Presenters who cancel
after July 31, 2009 will not be allowed to give a presentation at the 2010 TCF
IX.
·
Presenters who fail to
appear for a scheduled presentation and who do not give any prior notice to the
TCF Planning Committee, will not be allowed to give a presentation at the 2010
and 2011 TCFs.
·
Exceptions: Cancellation
penalties may be waived if special circumstances apply. Consideration will be
case by case by contacting Mike
Collins.
To begin the submission process,
please use the Word formatted Abstract submission form provided.
For further information
consult the TCF VIII meeting web site or contact Mike Collins.